A few weeks ago when I posted about three tips for faster blogging, I received a lot of comments and e-mails asking me how exactly I keep my files organized. So today, I am sharing a brief overview of my system and why it works so well for me.
To begin with, I only keep one item on my desktop: a folder that says ALL. Within that folder are all of my files, broken down into smaller folders. Much like having too many tabs open in my browser window, I can’t stand desktop clutter. Whenever things start getting out of hand, I take a few moments to put files in their proper places and trash anything that I don’t need. The cleaner my digital workspace can be, the happier and more productive I am!
For the most part, I keep my personal photos and my blog photos separate, so within the 2013 and 2014 folders, I store all of my personal photos from each month of the respective year. Each month then gets broken down into events that I will remember by the name I assign it (i.e. Balboa Park).
Since I edit nearly all of my photos (at least, the ones that I plan on using), I always make two folders when importing files from my camera to Finder (by way of Image Capture): EDITS + ORIGINALS. Everything starts out in the ORIGINALS folder, but once it’s been edited, it gets moved the EDITS folder. Pretty self-explanatory, right? This makes the process of finding my favorite photos so much easier since I don’t have to dig through every single file in search of “that one image.” Once I’m done going through all the originals, I chuck the files that I know I will never use and back up the rest on my external hard drive every month or so.
The secret to having a system that works is to make it as fool-proof as possible. The more you can narrow down your folders (i.e. 2013 > 01 | January 2013 > Rose Bowl Flea > ORIGINALS > EDITS), the quicker you will be able to pull up any given photo at a moment’s notice. I will admit that I have not always been so organized, but now that I have this system in place, I can’t imagine ever going back!